We're Excited to Meet You!
The faculty and students of the Biophysics (BPH) Graduate Group are looking forward to your visit! During your visit, you will have an opportunity to learn more about us—the people, the interdisciplinary research, the extensive research facilities, and the collaborative academic environment that make UC Davis a great place to undertake graduate studies. We hope this event will help you ascertain whether study at UC Davis is a good fit for you, and vice versa.
This page contains a lot of information. Please read fully and carefully to ensure you are prepared for your visit!
Summary of Events Travel Information Other Details FAQ
Summary of Events
Thursday, February 6th
Arrive to Davis.
6pm - Dinner with current students at Woodstock's
Friday, February 7th
8:45am-9am - Breakfast & Orientation Check In. Location: 1230 Walker Hall.
9am-10am - Welcome & Orientation. Location: 1230 Walker Hall.
10am-11am - BPH Faculty Presentations. Location: 1230 Walker Hall.
11am-12pm - Guided Tour of Campus led by current BPH Students
12pm-12:50pm - Lunch Break. Location: 2133/2135 Tupper Hall
1pm-3:30pm - Individual Faculty Interviews
3:30pm-4pm - Break
4pm-5pm - Datablitz & Q&A w/ current BPH Students. Location: 4202 GBSF
5pm-5:45pm - Break
6pm-8pm - Dinner at Great Bear Vineyards
Transportation between interview locations provided to all recruits. Transportation to GBV is only available to those staying at the hotel.
Saturday, February 8th
Depart from Davis or stay extra day at own expense.
Map of Event/Interview Locations
Travel Information
It is your responsibility to arrange all travel between your home to/from UC Davis. Depending on your current physical address, the program may be able to reimburse your lodging and travel expenses. Please check you email for specific reimbursement limits.
If you are booking travel, it is recommend you select tickets with some flexibility. UC Davis is unable to reimburse incomplete travel (i.e. cannot reimburse flight if student cannot attend event due to illness).
UC Davis cannot reimburse expenses until travel has concluded. Reimbursement checks are typically received 6-8 weeks after your visit to campus.
Hotel
Students travelling from beyond Sacramento, Solano, or Yolo County will be provided a hotel room at the Best Western University Lodge for the nights of February 6th and 7th. Hotel rooms will be shared with another visiting BPH student. You will be given an opportunity to let us know your preferences for your hotel stay, but we cannot guarantee that we can accommodate all of them.
Hotel Check-In time: 3pm
Hotel Check-Out time: 11am
Students travelling within Sacramento, Solano, or Yolo County will not be provided hotel accommodations.
Getting to Campus
UC Davis policy requires students to select the most cost-effective method to getting to campus. If you choose to drive to a destination normally traveled to via air, the more economical option will be reimbursed (and vice versa). You will find some travel options below:
- Ground transportation (driving, train, bus): This is usually the most cost-effective option for students travelling from the Bay Area, Northern California, or Reno, NV. The current mileage reimbursement rate is $0.67 per mile* for people driving a personal vehicle to campus. Amtrak is another popular option, with a station conveniently located in Downtown Davis.
- Non-reimbursable: gas (if driving); train points/redeemed miles/gift cards; business and first-class train tickets; rental cars.
- Reimbursable (with receipts)*: tolls, parking, and mileage (if driving); train/bus tickets paid for with credit/debit card.
- Flying: This is usually the most cost-effective option for students travelling from Southern California or other states. SMF is the closest airport. You will be responsible for securing a rideshare or taxi from SMF to Davis. Rental cars are not recommended and will not be reimbursed, if purchased.
- Non-reimbursable: airline points/redeemed miles/gift cards; business and first-class airlines tickets; flight upgrades (priority boarding, additional leg room, etc.); rental cars.
- Reimbursable (with receipts)*: flights paid for with credit/debit card; baggage fees; ride sharing to and from the airport to hotel paid for with credit/debit card.
Travel Reimbursements*
All reimbursements are up to the limit stated in your personal invitation email. Costs beyond the stated reimbursement limit are non-reimbursable. Receipts are required for all reimbursable expenses.
After your travel has concluded, please uploaded all receipts HERE.
Reimbursement checks will be mailed to the address you provided in your original RSVP. Checks may take up to 6-8 weeks to arrive after the recruitment event. Please let your graduate program coordinator know as soon as possible if this is a significant financial burden to you.
Other Details
Dress
This event is business casual. There will be considerable walking, so bring comfortable shoes.
Weather
In early February, rain is always a possibility, so bring an umbrella or rain jacket. Day-time temperatures are usually in the mid-50s to low-60s.
Reimbursements
The Graduate Program Coordinator will email you a reimbursement certification once your reimbursement report is ready for submission. You are required to sign and return this form; your reimbursement check cannot be mailed until you return the form.
Reimbursement checks will be mailed to the address you provided in your original RSVP. Checks may take up to 6-8 weeks to arrive after the recruitment event. Please let the Graduate Program Coordinator know if this is a significant financial burden for you.
Financial Aid Offers
Financial aid offers are typically extended between March 1 and March 15. If you have not heard back from the program by March 15, please reach out to your graduate program coordinator.
UC Davis is a member of the Council of Graduate Schools (CGS), and per the Council of Graduate Schools Resolution, you are under no obligation to accept financial offers from UC Davis prior to April 15
FAQ
- I will be travelling to Davis from City A but travelling from Davis to City B. What do I do?
- This is a common situation when students are travelling from one recruitment event to another. The same reimbursement guidelines and limits are in place: you must select the most cost-effective travel to/from each location, and all reimbursements require receipts.
- I want to extend my time in Davis. Can I do that?
- You may stay extra days in Davis at your own expense. Lodging, food, parking, etc. for dates beyond the recruitment event will NOT be reimbursed. Your return travel is still reimbursable; make sure to follow the guidelines and limits listed above.
- My partner and/or family would like to join this event. Is that allowable?
- This program is for invited applicants only. If partners/families join your visit, they must book and pay for their own travel accommodations and may NOT join any graduate group events.
If you plan to book a hotel room using your own funds to share with your partner and/or family, please notify the Graduate Program Coordinator. - I have family/friends in the Davis area. Can I stay with them?
- Yes! Please let the Graduate Program Coordinator know you will not be needing hotel accommodations for your visit.
- I am not scheduled to meet with my preferred faculty member during my visit. Why is that?
- The most likely explanation is that the person you're interested in is unavailable. We do our best to pair students and faculty with similar research interests. If you are interested on meeting someone specifically, you are always welcome to reach out to them about a Zoom call independent of recruitment.
- Who is the Graduate Program Coordinator?
- Victoria Torres and you may contact me via email at vgtorres@ucdavis.edu. Please allow 3 business days for me to get back to you. Thank you!